Long-term backup and archival

We keep at least three copies of your data, on two different types of storage, with one copy off-site, and make at least one copy write-once-read-many so it cannot be altered or deleted, even by an administrator with stolen credentials. Backups are encrypted, monitored and stored in India. You get a daily report showing what was backed up and whether it succeeded.

Degrees, provisional certificates, transcripts and result ledgers are records you must be able to produce for as long as your alumni live. We build a permanent archive in open, durable formats, indexed by student, programme and year, with integrity checks that detect any change. Verification requests can then be answered in minutes, and the archive is pushed to DigiLocker/NAD where applicable.

How long to keep answer scripts is set by your university statutes or ordinances, examination regulations and court orders, and students may seek access to their evaluated scripts under the RTI Act where it applies. We draft a retention schedule that respects those obligations, then make sure scripts are kept for exactly that period and disposed of securely afterwards with a record of destruction. Scanned scripts from on-screen evaluation follow the same schedule.

A backup is only proven when it has been restored. We run scheduled recovery drills, from restoring a single file to rebuilding a full system in an isolated environment, and measure how long each takes against your targets. Each drill ends with a written report and a list of fixes, and the playbook ties into your CERT-In six-hour reporting path.

Old tabulation registers, result ledgers and admission books are often the only proof of a degree issued decades ago. We scan them at archival quality, extract the key fields, have them checked by your staff and link them to the archive. The originals are returned and catalogued, never discarded without your written instruction.

We set up degree and certificate issuance with digital signatures valid under the Information Technology Act, 2000, using signing certificates from licensed providers, so a certificate can be verified as authentic and unaltered. Alongside, we design your institution-wide retention policy: which records you keep, for how long, in what form and who may destroy them. The policy is drafted for approval by your statutory bodies.